Accounting Specialist 1

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ACCOUNTING SPECIALIST 1

Job Location:

Address: REVENUE AND TAX ADMINISTRATION
800 W. WASHINGTON ST., PHOENIX, AZ 85007

Posting Details:

Salary: $40,863.19 - $50,863.19 

Anticipated Salary: $45,863.19

Grade: 16

Closing Date: 12/03/2024

Job Summary:

This position will assist in the collection of receivables, including: returned payments, fuel tax and audit assessments, civil penalties, and miscellaneous receivables. Will utilize skip tracing and other tools to locate delinquent customers and apply State statutes, rules, and ADOT policies. We communicate by phone calls, emails and letter with external and internal customers. This position is centered in a fast pace multi-tasking environment. Process credit card and check transactions, daily internal deposits, bank levies, bond claims, and agency companion transfers, referring debt to the Arizona Attorney General's Office, Removal of uncollected debt, and testing for internal system enhancements. Validate, record and report all revenue and perform banking and general ledger accounting functions, including account analysis and reconciliations. This position will write and maintain desk procedures and complete other duties as assigned. This position will be cross-trained with all department duties and provide back-up as needed.

This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

This position will assist in the collection of receivables, including: dishonored checks, fuel tax and audit assessments, civil penalties, miscellaneous receivables, referring debt to the Arizona Attorney Generals Office, and testing for internal system enhancements. Will utilize skip tracing and other tools to locate delinquent customers and apply State statutes, rules, ADOT policies, and the State Arizona Accounting Manuel,

Process credit card and check transactions, daily internal deposits, bank levies, bond claims, and agency companion transfers. Validate, record and report all revenue and perform banking and general ledger accounting functions, including account analysis and reconciliations.

This position will write and maintain desk procedures and complete other duties as assigned. This position will be cross-trained with all department duties and provide back-up as needed.

Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge:
* Knowledge of the principles, practices, and techniques of governmental accounting, internal control structures, and fiscal management.
* Collections practices in the private and public sectors and proper accounts receivable maintenance.
* Chapter 28, Arizona Revised Statutes and State, ADOT, and MVD policies, rules, and regulations.
* Automated accounting systems used by the State, including advanced spreadsheet functions and databases.

Skill:
* Skill in effective, professional oral and written communication.
* Interpreting complex financial information, accounting data, and ADOT processes.
* Utilizing and creating computer spreadsheets, databases, and other automated tools to complete work tasks efficiently and accurately. Research, problem-solving, and organizational skills. Google Workspace.
* Prioritizing work activities to ensure deadlines are met.
* Interacting effectively with external and internal customers.
* Applying statutes and policies to daily tasks.

Ability:
* Ability to apply college-level mathematical and accounting processes to perform complex financial analysis.
* Research problems and develop and recommend corrective action.
* Able to identify issues and provide a resolution.
* Organize and prioritize; handle multiple tasks simultaneously in a fast pace setting.
* Work as a member of a team.
* Understand and use computers and accounting software for performing complex financial tasks.
* Utilize a customer service approach to solicit payment of a debt and negotiate appropriate terms with difficult debtors.

Selective Preference(s):

Twelve (12) semester hours or one year of accounting experience.

Pre-Employment Requirements:

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Mandatory participation in the Arizona Retirement System (ASRS) is required.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. 

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