Accountant 3

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ACCOUNTANT 3

THIS POSITION IS OPEN TO CURRENT ADOT EMPLOYEES ONLY

Address: FISCAL OPERATIONS
800 W. Washington St, Phoenix, AZ 85007

Salary: $68,612.97 - $78,612.97 

Anticipated Salary: $73,612.97

Grade: 22

Closing Date: 03/19/2025

Responsible for maintaining, analyzing and reconciling receivables. Analyzes and interprets the terms of agreements to determine the amounts to be billed. Reviews the final voucher letter, requests necessary adjustments, refunds invoices. Reconciles the Local Government Investment Pool (LGIP) escrow accounts. Prepares grant invoices when requested. Prepares and transmits, on a rotational basis, the weekly Federal Highway Administration reimbursement (FHWA).

This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Prepares or approves timely billing (invoicing) of local public agencies and third parties based on Joint Project Agreement. Reviews, analyzes and reconciles receivable transactions. Performs detailed examination of documentation for project amounts to be billed and reimbursed. Tracks project revenues by fund, phase and revenue.

Investigates all past due collections to keep the accounts receivables aging current and collection received within 30 days of invoicing. Contacts all local agencies and third parties that are delinquent with their payments to ADOT to explain the terms of the agreement and resolve payment disputes to receive prompt payment.

Maintains and reconciles amounts drawn from escrow accounts held with the State Treasurer's office. Monitors project expenditures to assure that costs don't exceed funds available in escrow accounts. Prepares monthly expenditure draw downs and invoicing. Tracks additions, draws and interest on monthly basis.

Reviews final voucher letters and reconciliation and prepares invoice or refund as determined by final project reconciliation. Follow up on collections and timely requests for refund. Send out final voucher letter.

Assist grant accounting to enter in weekly Federal Transit Administration (FTA) invoices and assist with various grant reconciliations, …