Accountant 3

DEPT OF TRANSPORTATION

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Final Voucher Accountant 3

Job Location:

Address: 800 W. Washington St.,
Phoenix, AZ 85007

Posting Details:

Salary: $68,612.97 - $78,612.97 

Anticipated Salary: $73,612.97

Grade: 22

Closing Date: 10/20/2024

Job Summary:

Reconciling, closing ADOT projects to ensure timely release of funds, ensuring compliance with both Generally Accepted Accounting Principles (GAAP) and Federal Highway Administration (FHWA) rules and regulations, analyzing and validating costs associated with project funding and interacting with federal agencies, local governments and multiple ADOT departments. Additional responsibilities include researching project issues, providing solutions and making recommendations for process improvement as well as processing adjustments and preparing final voucher forms for submissions.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Responsible for reviewing, analyzing, reconciling adjustments and closing the agency's financial billing records; preparing final voucher for releasing unspent obligations of federal or state funds. Ensures that federal and state requirements relative to project and construction funding are met with ADOT's current financial systems.

Researches and resolves discrepancies on financial and technical issues. Facilitates smooth interactions and identifies actions to address issues, resolves questions and problems while involving appropriate ADOT groups and functions.

Leads in the development of desk procedures and assists with the development of policies and procedures for the Final Voucher area. Assists in the streamlining processes or procedures related to the project lifecycle when applicable.

Supports in training staff, providing solutions and making recommendations for improvement issues.

Final reviews of peer reconciliations and pre-closeout submissions within the team to ensure accuracy.

Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge:
* Knowledge of Automated Accounting System: Understand the units complex project (Major Program), funding profile and budget table relationships. To assist in the analysis of complex accounting records to identify and correct errors; To conduct analysis to ensure costs are properly allocated.
* Knowledge of principles and practices of auditing and accounting: To ensure that projects comply with GAAP standards. To understand the internal control structures and automated accounting systems.
* Knowledge of the principles, concepts, practice, methods and techniques of governmental accounting, internal control structures and fiscal management. This position requires a detailed understanding of the relationships that exist between the project setup, funding, and the budget to ensure accuracy as well compliance with both Generally Accepted Accounting Principles (GAAP) and Federal Highway Administration (FHWA) rules and regulations

Skill:
* Skill in applying accounting and auditing principles to project analysis.
* Strong analytical skills in researching and reviewing financial data.
* Critical thinking in resolving questions and problems presented by internal and external customers.
* Good written and verbal communication.
* Microsoft Excel.
* Microsoft Word.
* Google Workspace.

Ability:
* Communicate with various levels of individuals from Federal Highway Administration (FHWA) and ADOT.
* Assist project managers on resolving issues related to projects and provide recommendations.
* Understand complex state and federal law relations to projects.
* Interpret, collect and analyze contract and financial data.
* Apply information contained in contracts to financial data.

Selective Preference(s):

Bachelor's degree with a major in accounting from an accredited college or university; OR a Bachelor's degree in a related field with a minimum of 24 semester hours of accounting courses and 2 years of accounting experience.

Pre-Employment Requirements:

This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Mandatory participation in the Arizona Retirement System (ASRS) is required.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.

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