Accountant 2

DEPT OF TRANSPORTATION

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Final Voucher Accountant 2

Job Location:

Address: RESOURCE ADMIN
800 W. Washington St, Phoenix, AZ 85007

Posting Details:

Salary: $60,726.00 - $70,726.00 

Anticipated Salary: $65,726.00

Grade: 20

Closing Date: 02/01/2025

Job Summary:

Audit and analyze construction projects to ensure that construction funding is in compliance with federal and state regulations/statutes/policies. Examines contracts, change orders, intergovernmental agreements, and other contractual documents. Verify authorizations and approvals; review project costs, amounts billed, and reimbursements; verify the accuracy payments to consultants, vendors, and local governments; verify correct pro-rata of federal and local matching billings for construction and engineering costs, and assessments of liquidated damages. Responsibilities also include preparing adjusting entries for costs and charges based on eligibility and funding sources; performs document research and final voucher preparation. Provide solutions, make recommendations for improvement on issues; understand the ADOT project life-cycle, and streamline related processes or procedures. Responsibilities also include management of the team email box (internal and external customers), intake of projects for closeout, and recurring reconciliations of reports.

This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Responsible for reviewing, analyzing, reconciling adjustments and closing the agency's financial billing records; preparing final voucher for releasing unspent obligations of federal or state funds. Ensure that federal and state requirements relative to project and construction funding are met. Research and resolve discrepancies.

Responsible for reviewing team email box for internal and external communication, appropriately respond or take actions in a timely manner.

Facilitate smooth interactions and identify actions to address issues, resolving questions and problems while involving appropriate ADOT groups and functions.

Responsible for the project intake process to the Final Voucher queue.

Responsible for the process of 3rd Party invoices and correlating closeout confirmation letter.

Responsible for the project closeout process.

Pre-audit project phases for Final Voucher project closing, serves as the technical advisors to projects related to AFIS.

Support in training staff, providing solutions and making recommendations for improvement on issues.

Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge:
- Accounting System: Understand the complex project (Major Program), funding profile and budget table relationships. To assist in the analysis of complex accounting records to identify and correct errors . To conduct analysis to ensure costs are properly allocated.
- Principles and practices of Auditing and Accounting: Ensure that project complies with Generally Accepted Accounting Principles (GAAP) standards. To understand the internal control structures and automated accounting systems.
- Knowledge of the principles, concepts, practices methods & techniques of governmental accounting, internal control structures and fiscal management. critical thinking in resolving questions and problems presented by all customers.

Skill:
- Microsoft Excel and Google Workspace.
- Good written and verbal communication.
- Analyze and interpret contract and financial data.
- Apply information contained in contracts to financial data
- Apply Accounting and Auditing principles to project analysis
- Strong analytical skill in researching and reviewing financial or technical data.

Ability:
- Communicate with various levels of responsible individuals from Federal Highways Administration (FHWA) and ADOT.
- Assist project managers on resolving issues relating to projects and provide recommendations.
- Understand complex state and federal laws relations to projects.
- Collect, compile, analyze, and interpret financial data.

Selective Preference(s):

Bachelor's degree with a major in accounting from a accredited college or university; OR a Bachelor's degree in a related field with a minimum of 24 semester hours of accounting courses and 2 years of governmental accounting experience.

Pre-Employment Requirements:

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Mandatory participation in the Arizona Retirement System (ASRS) is required.

Contact Us:

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-7279.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 2. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.

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