Academic Review Specialist

About Us

Stellar Virtual is a dynamic and rapidly growing Texas-based virtual company in an emerging space of innovation in education. Our mission is empowering families and unleashing potential. We serve parents of K-12 students who are unhappy with their current school or need an at-home / flexible learning environment. We offer tailored teaching we call uBu! that enhances the strengths of each unique student. Our School of One approach ensures that we are responsive and build relationships so that our students and families receive the time and attention they need. We believe in Education with Destination and provide each child with foundational skills for future planning.

Our Promise: A high-quality virtual school empowering families with dedicated staff focused on student outcomes and an exceptional customer experience, our program will enable students to thrive and unleash their full potential.

Our Mission
Empowering Families. Unleashing Potential. 

Our Culture & Values

➤  Kids First, Always!

• Our actions, decisions, and behaviors are always grounded by what is best for kids.

➤  Respect

• Assume positive intent with our students, families, and colleagues.

➤  Create, Collaborate, and Communicate

• Demonstrate the skills we want our students to learn. 

➤  Make Your Motion Matter

• Prioritize, focus, and support company goals.

➤  Go the Extra Mile

• Customer Service is everyone’s job.

Technology Aspect: To establish a clear duty of care, Stellar Virtual and its affiliates require all employees to cover the costs associated with acquiring and providing the equipment (i.e., computers, internet service, telephone, home office setup, etc.) associated with virtual employment.

Position Overview

The Academic Review Specialist will examine academic records during the registration process, ensuring students are appropriately placed in grade levels based on prior academic records and transcripts. This contract-based role will liaise with parents and school districts to obtain any missing information necessary for the comprehensive enrollment of students in Texas.

Essential Position Functions

• Articulate the school's mission and vision to ensure a common understanding among stakeholders.
• Communicate effectively with parents and teachers regarding enrollment requirements, grade level placement, and academic expectations.
• Facilitate enrollment approvals by reviewing academic records, including report cards and transcripts.
• Monitor daily student enrollments to expedite approval processes.
• Ensure the academic review process is swift and efficient, adhering to enrollment criteria.
• Liaise with parents and school districts to obtain any missing academic records required for enrollment.
• Assist in collecting academic records for final review and approval.
• Maintain confidentiality on all job-related matters.
• Provide information to parents about school policies and procedures.
• Promote high expectations for student performance and behavior.
• Participate in establishing and maintaining a positive school climate.
• Communicate effectively with students, parents, staff, and the community.
• Understand and support the Stellar Virtual mission and values. 
• Perform other duties as assigned.
• Participate in in-person state testing, if needed

Required Skills, Knowledge, and Abilities

• Experience working with students, parents, and educational agencies.
• Background in student enrollment, academic advising, and related fields.
• Familiarity with relevant federal, state, and local laws.
• Understanding of school-specific regulations, guidelines, and state/local enrollment criteria for public schools.
• Excellent organizational, communication, and interpersonal skills.
• Strong time-management abilities, attention to detail, and capability to work independently.
• Experience reading student transcripts and determining grade level
• Experience as a school counselor or registrar preferred
• Bilingual preferred but not required
• Effective consultation skills for engaging with counselors, school districts, parents, and students.

Education & Certification Requirements

• Bachelor’s degree in Education, Communications, or a related field (preferred).

EEO Statement: At Stellar Virtual, we embrace diversity and foster an inclusive and supportive work environment. We welcome applicants from all backgrounds and experiences. Stellar Virtual is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Stellar Virtual participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

At-Will Notice: Employment with Stellar Virtual will be on an at-will basis. As such, this position description is not a contract or guarantee of employment for a definite amount of time.