Academic Affairs Office Assistant

Salary/Position Classification

• $15.00 hourly, Non-Exempt (Eligible for overtime)
• 7-10 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): No

Purpose of Position

This is a part-time, non-benefited position. Only UND students are eligible to be hired in this position.

The Office of the Provost and Vice President for Academic Affairs is looking for a highly organized and energetic student to fill a front desk assistant position that will be assisting with answering the phone, scheduling and setting up meetings, various administrative tasks, event planning, managing various web content, and will serve as the first point of contact when entering the office. This person will also assist the Office of the President with various administrative tasks as requested.

Duties & Responsibilities

• Serve as the main greeter in the Office of the Provost and Vice President for Academic Affairs. Guests and visitors in our office include the President, Deans, faculty, students, and other off-campus dignitaries.
  • Direct guests to appropriate offices or waiting room
  • Take a message for staff who are out and ensure proper follow-up
• Answer the main office phone line
  • Provide accurate and current information regarding the University of North Dakota
  • Transfer phone calls to appropriate individuals or offices
  • Take messages
• Complete a variety of administrator-assigned tasks as needed, including scanning, filing, placing phone calls, running errands, scheduling meetings, setting up meeting rooms for remote attendees, Excel and word processing, planning events, website creation and updates, maintaining supply closet, and working with staff to ensure everyone has the supplies they need.
• Maintain the cleanliness of the office suite and ensure the office remains presentable and tidy at all times.
  • Taking out the garbage, vacuuming floors, dusting, cleaning the microwave, cleaning and stocking the refrigerator, washing the window, etc.
• Receive mail and package deliveries for various employees
• Perform other duties as assigned

Required Competencies

• • Strong customer service skills
  • Ability to work independently
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Self-motivated
  • Excellent organizational and time management skills
  • Strong problem-solving skills

Minimum Requirements

• • Past leadership experience or involvement in co-curricular activities in school or the community
  • Basic computer skills
  • Excellent interpersonal and customer service skills
  • Ability to handle stressful situations effectively
  • Ability to uphold the utmost confidentiality and professionalism at all times
  • Knowledge of UND is helpful to direct visitors/callers to the appropriate offices
  • Office Hours needed Tuesday 12:00pm-4:30pm; Wednesday 12:00pm-1:30pm; Friday 12:00pm-1:30pm, other hours will be available on occasion
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

To Apply

For full consideration, applications must be received by the closing date and include the following materials:
• Resume
• Class Schedule

Please include in the application if you are currently or have in the past 12 months been employed with the University of North Dakota, the North Dakota University System or any other North Dakota State agency. If so, include which agency/department, as well as how many hours you work a week.