Sr. Administrative Associate - Engineering Services

Requisition:  80339

PSEG Company:  PSEG Power

Salary Range: $ 56,100 - $ 84,200

Work Location Category: Hybrid Fixed

PSEG operates under a Flexible Work Model where flexible work is offered when job requirements allow. In support of this model, roles have been categorized into one of four work location categories:

Onsite are roles that have specific onsite requirements and are typically onsite daily.

Hybrid fixed are roles that are a blend of onsite work/in-person interactions with some ability to work remotely and require employees to live within a commutable distance and be onsite fixed days each week.

Hybrid flexible are roles that can be performed remotely but require some level of onsite work/in-person interactions on a regular basis, require employees to live within a commutable distance and, since business needs vary by position and may change over time, managers will set expectations and flexibility regarding where and when work is performed.

Fully remote are roles that can be performed remotely, require employees to live in approved states and will have purpose-driven in-person interactions on occasion.

We want you to be healthy, balanced, and feel secure. That’s why you’ll enjoy a comprehensive range of benefits, with a focus on supporting your whole health. Starting on day one of your employment, you’ll be offered several health-related benefits including medical, vision, dental, well-being and behavioral health programs. We also offer a retirement program, 401(k) with company match, company paid life insurance, tuition reimbursement and a minimum of 18 days of paid time off per year (including vacation, scheduled holidays, and floating holidays).

PSEG offers a unique experience to our more than 12,000 employees – we provide the resources and opportunities for career development that come with being a Fortune 500 company, as well as the attention, camaraderie, and care for one another you might typically associate with a small business. Our focus on combatting climate change through clean energy technology, our new net zero climate vision for 2030 and enhanced commitment to diversity, equity, and inclusion; and supporting the communities we serve make this a particularly exciting time to join PSEG.

Job Summary

The Sr. Administrative Associate is responsible for performing a wide variety of administrative services that are diverse and at times sensitive or confidential in nature.  This position reports to and directly supports a Senior Director, therefore duties require a broad knowledge of corporate functions and key personnel/external stakeholders.  Incumbent must be able to work independently on assignments using judgment and initiative to research sensitive/confidential issues as they relate to the Senior Director and the organization.

Job Responsibilities

Maintain and update calendars, databases, personnel records, payroll records, process expense sheets. 
Manage and coordinate Nuclear Power Plant Access for department employees and support staff.
Initiate Information Technology (IT) requests to support departmental needs.
Compile, organize and type correspondence, forms and reports. 
Review SAP/CATS time entry reports for unapproved time and accurate cost assignments. 
Coordination of contact list, phone list, and organizational charts.  
Coordinate and organize virtual and in-person meetings.
Perform administrative coordination of various meeting bodies including writing meeting minutes.
Assist Engineering Services Leadership (Senior Directors and Managers) on individual projects or special assignments.
Identify and resolve issues independently utilizing identified processes while maintaining established production levels.
Participation in outages and/or Emergency Plan.

Job Specific Qualifications

REQUIRED SKILLS : 

High School diploma or equivalent. 
Five years of administrative experience. 
Exhibit a professional demeanor and demonstrate the ability to work well with individuals of all levels of the organization, as well as senior-level leaders in government and private organizations. 
Excellent planning and organization skills. 
Attention to detail, customer/client focused and flexibility/adaptability essential. 
Must have good communication skills including addressing any requests and provide information as required. 
Must be proficient in Microsoft Office Applications (Word, Excel, Access, PowerPoint, Teams, Sharepoint) and SAP.  
Must meet and maintain Nuclear Power Plant Access.

DESIRED SKILLS : 

Bachelor's or Associate’s Degree 
Previous Engineering administrative experience.
Purchasing experience (i.e. Developing requisitions, processing purchase orders, managing invoices). 
Familiarity with an Electronic Document and Records Management System for all aspects of Records.  Reviewing and processing various documents and record types. 

Disclaimer

Certain positions at the Company may require you to have access to Part 810-Controlled Information.  Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information.  Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made.  If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.

If you are a current PSEG employee and if you are offered an opportunity with PSEG Long Island, you will be treated as a new hire.  Please note that as a new hire to the Long Island subsidiary, your benefits will change and generally will be consistent with other similarly situated PSEG Long Island new hires.  Similarly, for PSEG Long Island employees who accept job opportunities with PSEG or any of its subsidiaries (other than PSEG Long Island), their benefits would change and generally be consistent with other similarly situated new hires of that company. 

As an employee of PSE&G or PSEG LI, you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations. 

For all roles, PSEG’s drug and alcohol testing program includes pre-employment testing, testing for cause, and post-incident/accident testing. For employees in federally regulated roles (including positions covered by USDOT, PHMSA, or NRC regulations), this also includes random testing. Although numerous states throughout the country have legalized marijuana/cannabis products recreationally and/or medically, it is prohibited for employees in federally regulated roles. Employees who are hired or transfer into a federally regulated role are subject to drug and alcohol testing, inclusive of marijuana. Please note that the use of CBD products may result in a positive drug test for THC/Marijuana and such use is not a legitimate medical explanation for such a positive result.

PSEG is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legally protected characteristic. Legally protected characteristics include race, color, religion, national origin, sex, age, marital status, sexual orientation, disability or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals. 

PSEG is committed to providing reasonable accommodations to individuals with disabilities.  If you have a disability and need assistance applying for a position, please call 973-430-3845 or email accommodations@pseg.com.

If you need to request a reasonable accommodation to perform the essential functions of the job, email accommodations@pseg.com.  Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.

ADDITIONAL EEO/AA INFORMATION (Click link below)

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