Senior Grants & Compliance Coordinator

The Arizona Office of Economic Opportunity (OEO) is committed to advancing Arizona's workforce and fostering opportunities for well-paying jobs, in line with Governor Hobbs's vision. Collaborating with state, federal, local, tribal, educational, business, labor, and community partners, OEO serves as the state's workforce planning coordinator, conducts economic, and demographic research, and provides employment and demographic analysis.

OEO also supports the Arizona Finance Authority (AFA), ensuring streamlined financing for businesses, community infrastructure, and first-time home buyers. AFA prioritizes delivering affordable financing swiftly, serving as a one-stop resource for various financial needs to promote Arizona's growth and development.

SENIOR GRANTS & COMPLIANCE COORDINATOR

1400 West Washington Street

Phoenix, AZ 85007

Salary: $76,000 - $80,000 

Grade: 23

This is a grant-funded position and will remain open until filled

Under the general direction of the Finance Administrator, this position will serve as a point of contact responsible for financial oversight for all areas within the Office of Economic Opportunity.

This position will work closely with the Finance Administrator to ensure that they are aware of all financial activity and to provide accurate and timely information on a regular and ad hoc basis. The position will require a highly organized individual who will be able to manage and maintain oversight over competing financial priorities. This position will be responsible for managing and coordinating complex grant-funded projects, ensuring compliance with funding requirements, and supporting organizational objectives. This role includes administrative, financial, and project coordination duties, with a focus on accuracy, timeliness, and maintaining strong compunction with internal and external stakeholders.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

• Ensure compliance with the Arizona State Accounting Manual, Generally Accepted Accounting Principles, and all applicable State and Federal Regulations

• Manage revenue tracking and ensure funding availability before authorizing expenditures or approvals as designated by the Finance Administrator

• Collaborate with the Finance Administrator to prepare for audits and respond to internal and external requests for documentation and verification

• Creating and updating budget performance reports regularly, reviewing expenditures, and ensuring all transactions align with grant requirements

• Ensure that grant expenditures align with approved budgets, prepare monthly invoices, and maintain accurate records for project milestones

• Make sure that they read through any contracts or awards to understand the allowable or unallowable items for the funds

• Support compliance efforts by reviewing budget revisions and aligning financial activities with grant regulations

• Monitors revenue/billing, expenditures, and anticipated obligations for each funding the position is overseeing

• Initiate budget and fiscal adjustments as needed, ensuring adherence to policies related to fiscal activities

• Oversee the collection, review, and documentation of financial information from partner organizations

• Conduct periodic audits to ensure ongoing compliance and identify any areas for corrective action

• Manage and oversee reconciliations of accounts, general ledgers, and ad-hoc analysis

• Maintain oversight of compliance with federal, state, and local funding guidelines

• Monitor a range of grant-funded budgets

Knowledge of:

• Principles, concepts, practices methods, and techniques of governmental accounting, internal control structures, and fiscal management

• Federal and State laws, regulations, and policies that govern the programs administered

• State financial systems including AZ360, APP, and HRIS

• Management, leadership, and motivational techniques

• Grants Administration and contract management

• Generally Accepted Accounting Principles

• State of Arizona Accounting Manual

Skills in:

• Interpersonal relationships in relation to work with other staff, managers, contractors, and staff from other departments and agencies

• Critical thinking and problem-solving techniques

• Analytics for budget review and projections

• Financial management and leadership

• Oral and written communication

• Establishing priorities

Abilities in:

• Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination

• Analytically and logically resolve issues interpret findings, and arrive at sound, accurate judgments and decisions

• Produce high-quality deliverables, under short time constraints, for a sustained period of time

• Develop productive working relationships with various levels of staff throughout the Agency

• Utilize human capital and material resources efficiently and effectively

• Lead, motivate, and manage various levels of professional staff

• Synthesize large volumes of information

• Analyze financial data

The ideal candidate will have:

• Bachelor's degree in Accounting, Finance, Economics, or related field and experience in developing and monitoring budgets, revenue and expenditure forecasts, governmental accounting, and extensive experience using spreadsheet and database systems

• Arizona Driver's License

• This position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

The State of Arizona offers a comprehensive benefits package to include:

• Sick leave

• Retirement plan

• Health and dental insurance

• Vacation with 10 paid holidays per year

• Life insurance and long-term disability insurance

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note, enrollment eligibility will become effective after 27 weeks of employment

• If you have any questions please feel free to contact Brian Westerberg at brian.westerberg@azdoa.gov