Executive Assistant (remote friendly)


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Run The World

Posted 1 month ago

Run The World enables live online events that people love worldwide.  Our mission is to create a world where people can easily meet, collaborate, and learn from others with similar expertise, interests, and passions—regardless of their particular location or circumstances. 
We’re a global, silicon-valley based, well-funded startup backed by top VC’s and angel investors including Andreessen Horowitz, and C-level executives from Facebook, Twitter, and Atlassian.  Our founding team are veterans from Facebook and Instagram and have been featured on TechCrunch, Business Insider, Silicon Valley Business Journal, CNBC, and more.
We’re experiencing explosive growth now more than ever and we’re looking for like-minded high-performers to break the barriers that limit access to knowledge, connections, and communities, and enable people to “Run the World.” 
Join us! 
Preparing reports, memos, invoices letters, and other documents.Drafting emails and messages, keeping track of the important slack channels for any crucial communication.Filing and retrieving corporate records, documents, and reports.Researching and collecting data to prepare documents for review and presentation by boards of directors, committees, and executives.Helping prepare for meetings.Accurately recording minutes from meetings.Reading and analyzing incoming memos, emails, submissions, and distributing them as needed.Making travel arrangements for executives.Experience as an assistant in an all-remote context a major plus.Opening, sorting and distributing incoming faxes, emails, and other correspondence.

Drive business goals: quickly build a relationship of high trust and high candor with the CEO. Gain a holistic view of the CEO’s priorities and business goals, and help ensure he is consistently allocating his time and energy to the highest-leverage areas.Inbox Zero: you’ll run our CEO’s inbox, prioritize what’s important and what isn’t, and pre-draft responses for review / sending as appropriate.
Flexible hours: work across US and Asia timezones.
Excellent English writing skills.
Scrappy and creative: great at problem solving and always be hustling.
Close the loop - always be able to drive things to the finish line
Organized and structure: be able to build structure and organizational cadence in meetings, task management, process
Calendar control: help prioritize our CEO’s time to ensure a focus on achieving key goals. This includes arranging meetings to deepen relationships with investors, candidates and team members, as well as with friends. You’ll also analyze the calendar to see where time can be better spent against key objectives.
Booking experiences: you’ll proactively book appropriate travel for the CEO, as well as creating experiences like work and social dinners, or company events. You’ll proactively figure out the experiences our CEO and leadership team should be having, and make them happen.
Build relationships: ensure the CEO is excelling at building and maintaining the right network of relationships.Special projects: you’ll figure out how to make seemingly impossible special projects happen.
What you’ll bring:Independent problem-solving ability: you bring structure to tough, ambiguous problems and solve them in creative ways, with little hand-holding.
Good judgment and taste: you quickly understand the CEO’s style and preferences – even better than she might! – and demonstrate good judgment and taste in your decision-making.
High emotional intelligence: You’ve built a long-term relationship with an executive before, with a high level of trust and candor. You’re used to anticipating needs and shifting priorities as needed.Systems thinking: experience setting up high leverage systems to solve problems, including established ones like Get Things Done, Inbox Zero and calendar audits.
Communication ability: impeccable written and spoken communication skills.Exceptional organizational skills: you anticipate needs and think proactively about the right priorities, you finish first things first, you have strong attention-to-detail.Being proactive: you are a motivated self-starter – an instigator. You don’t wait for instructions: you think about how to help achieve goals, and you move faster than expected to do so. You are relentlessly resourceful.Continuous improvement mindset: you are intellectually curious, and can teach yourself what you need to know to deliver results.
Job tags: Online events