Executive Assistant & Office Manager


Full Time Executive-level / Director
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One Concern

Our mission is to make disasters less disastrous. We integrate hazard science with cutting edge AI/ML to help customers uncover their blindspots, and make better decisions.
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About One Concern
One Concern brings disaster science together with machine learning for better decision-making. We quantify resilience from catastrophic perils, empowering leaders to measure, mitigate, and transfer risk. We believe that by pioneering cutting-edge science, we can make disasters less disastrous and, ultimately, build planetary-scale resilience.
The Role 
One Concern is growing rapidly and we are looking for a passionate, mission-driven Executive Assistant & Office Manager to join our team. In this role, you’ll support three (of our seven) C-level executives - handling a wide range of complex and confidential responsibilities. You’ll also act as our on-site office manager and coordinate the redesign of our Menlo Park office.

What You’ll Do

  • Perform extensive calendar management and travel planning for internal and external meetings
  • Manage C-level daily correspondence to ensure professional, accurate, and timely responses along with appropriate prioritization
  • Collaborate with Executive Assistant to streamline coordination initiatives and to help drive completion of key projects
  • Support the redesign of our Menlo Park office by acting as our in-office point of contact for vendor deliveries
  • Ensure daily office operations run smoothly by managing office supply inventory, event coordination, scheduling conference rooms, along with coordinating snacks and beverages

Qualifications & Experience

  • 4+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar position
  • 1+ years of experience supporting senior-level executive(s)
  • Experience managing executive’s calendars, including organizing internal and external meetings across multiple time zones & locations
  • Demonstrated ability to manage multiple projects and to prioritize according to business needs

Nice to Haves

  • Experience managing office operations in a fluid startup environment
  • Experience with google suite
  • Experience coordinating Audio Visual technology for web conferencing events
  • Mission-driven and team focused
Compensation will be competitive with the market for this position and will include equity consideration.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, natural origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Job region(s): Worldwide/Anywhere
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