Associate Director, Events & Conferences

Telecommuter

Full Time Mid-level / Intermediate USD 100K+
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Planned Parenthood

Planned Parenthood Federation of America is a nonprofit organization that provides sexual health care in the United States and globally.

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Planned Parenthood Federation of America (PPFA) is the national umbrella organization for the nation’s leading network of women’s health care providers, educators, and advocates, serving women, men, teens and families. Planned Parenthood Action Fund (PPAF) is the advocacy and political arm of PPFA. For over 100 years, Planned Parenthood has done more than any other organization in the United States to improve women’s health and safety, prevent unintended pregnancies, and advance the right and ability of individuals and families to make informed and responsible health care decisions.  
Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek an Associate Director, Operations, Events & Conferences. This job reports to the Director, Events & Conferences in the Events & Conferences department of PPFA. The Events & Conferences provides high-level partnership and (virtual and in-person) event planning support for all departments within the national office.

Purpose

  • This position is responsible for ensuring the successful refinement, completion, and implementation of the day-to-day operations, administration and project management for the Events & Conferences department to support the team’s goal of delivering elevated, efficient, and professional support for all of our clients. This person will also provide support for a portfolio of medium to large events and will be responsible for the team's virtual event strategy.

Delivery

  • Manage a portfolio of events and meetings across the National Office including managing project timelines, budgets, and workflow.
  • Manage event technology solutions to include vendor selection and management, implementation, collaboration with internal stakeholders, and technical support.
  • Develop data and analytics for the team to provide fact-based reports, metrics, cost-benefit analysis, assessments, and forecasting for potential and ongoing projects.
  • Develop, refine, and implement policies and procedures for day-to-day department operations, including, but not limited to: event intake requests, meeting assignments, venue sourcing, and contracting.
  • Manage the hotel/venue RFP-process, to include working with internal clients to determine their needs, sourcing the event, managing and developing relationships with hotel sales teams, and partnering with the Coordinator, Events and Conferences on the contracting process.
  • Support the budgetary process to include managing invoices, purchase orders, and sourcing of other support services.
  • Lead and mentor direct and indirect reports
  • Complete special projects as assigned

Engagement

  • Work with department leaders across the National Office to execute medium to large-scale events
  • Serve as logistics lead to external event vendors
  • Serve as the department lead on all venue sourcing, managing relationships with sourcing partner vendors, and hotel sales representatives
  • Serve as the strategic partner to include, but not limited to, Finance, Office of General Counsel, IT, and Information Security (InfoSec)
  • Provides valuable input for event development and initiatives to maximize our impact, while being thoughtful to the diverse needs of our audience.
  • Secure collaboration from colleagues, clients, and partners to reflect the empathy of perspectives and to identify complementary interests.

Knoowledge, Skills, and Abilities (KSAs)

  • At least five (5) years of event management experience, with a focus on logistics and operations.
  • CMP Certification is a plus, but not a requirement.
  • Prior managerial experience preferred, but not required.
  • Proficient in Google Workspace and the ability to learn new applications quickly.
  • Experience with project management tools (e.g. Asana), Constant Contact, Google Forms, Smartsheet and other survey platforms are preferred, but not required.
  • Proficient in event planning tools, including, but not limited to: Bizzabo, Eventbrite, Streamyard, Zoom, GoogleMeets, BlueJeans Events, Mailchimp and SurveyMonkey.
  • Experience producing virtual and/or hybrid events
  • Experience working in a fast-paced environment, managing multiple projects and ability to handle stressful situations with ease.
  • Attention to detail is imperative for this role.
  • Strong verbal and written communication skills.
  • Has high ethical standards and exemplary customer service skills are mandatory.
  • Knowledge of diverse groups, working within a multicultural workforce, and sensitivity and appreciation to cultural differences.
  • Ability to work events, both virtual and in-person, that take place outside of normal business hours, including nights and weekends, sometimes with short notice

Travel

  • Frequent, up to 30% but may vary depending on the needs of the department; this position will be based in DC.
Starting salary: $100K
*LI-KM1

Final offers for this job will be based on capabilities and will be made within the parameters of the PPFA compensation program. Total offer package to include generous vacation + sick leave + paid holidays, individual/family provided medical, dental and vision benefits effective day 1, life insurance, short/long term disability, paid family leave and 401k. We also offer voluntary opt in for Flexible Spending Account (FSA) and Transportation/Commuter accounts.   
We value a truly diverse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.  We're committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
PPFA participates in the E-Verify program and is an Equal Opportunity Employer
*LI-KM1*PDN-HR
Job region(s): Worldwide/Anywhere
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