Payroll Specialist

Remote, US

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Must reside in Utah, Arizona, Florida, Idaho, Iowa, Oklahoma, Texas, or Nevada.
We are a growing SaaS company looking for a knowledgeable Payroll Specialist that will ensure accurate processing and recording of company payrolls, provide timely and accurate financial information, and manage all cycles relating to payroll and benefits.  The right fit for this role is someone that is able to do more than use payroll software with accuracy and efficiency, they are someone with great communication skills that displays urgency and empathy when addressing questions and concerns from employees.  Beyond being good with numbers and trusted with sensitive information, we are eager to have someone join our team that is responsive, organized, and has incredible attention to detail.
Why work for WorkWave? WorkWave is unique in that it has a large, established base of loyal customers but also has enormous growth opportunities in multiple areas. We are transforming the field service industry, one customer at a time, by building intuitive, best in class cloud-based software, mobile apps and high-value services that solve key pain points our customers face every day, allowing them to save money, save time and improve customer service levels, all at the same time.

WHAT YOU'LL DO:

  • Manage payroll process that includes importing, proofing, editing, processing and transmitting all payroll wages, deductions, reimbursements, bonuses, commissions, and manual payments consistent with federal and state wage and hour laws
  • Perform specific duties related to insurance plans, 401k, and flexible spending accounts reconciliation of accounts, timely vendor payments
  • Perform updates to payroll-related information and data and manage overall payroll workflow
  • Ensure timely processing of all new hires, promotions and terminations for our SlingShot product division, which includes a high volume call center
  • Analyze and audit payroll data for accuracy of posting
  • Handle time sensitive items related to wage garnishments, employment verification requests, staff departments and rate changes
  • Address issues and questions regarding payroll from employees and superiors
  • Prepare reports for upper management, finance department etc.

WHAT YOU'LL NEED:

  • 3-5 years proven experience as payroll specialist or payroll manager
  • Experience with ADP Workforce Now is required
  • Experience with Namely is a plus
  • Solid understanding of accounting fundamentals and payroll best practices
  • Very good knowledge of legislation and regulations of the payroll field
  • Experience with benefits administration is a plus but not mandatory
  • Trustworthy with attention to confidentiality
  • Outstanding organizational ability with great attention to detail
  • Exceptional Time Management skills - you understand what to prioritize, and never miss a deadline
  • Excellent communication skills
  • Multi State payroll processing experience and intermediate Excel skills 
  • Excellent customer service skills - you understand the importance of providing exceptional service when employees reach out for assistance.
  • BA/S in business, accounting or relevant field is mandatory (or equivalent years of experience)
WHAT YOU SHOULD KNOW ABOUT US:  • We are laid back but buttoned up. We have a casual work environment with a passion for developing creative, innovative best in class solutions that directly contribute to the success of our customers• We give a damn and deliver service and solutions that make a real difference in the lives of our clients and their businesses• We openly accept others as they are and build strong partnerships based on trust• Teamwork and collaboration is key to help our colleagues and customers solve their challenges• Our team is energetic, fun, naturally inquisitive, and eager to make an impact, we invite you to join us! 
CUT THE COMMUTE! • Our home office is based in the historic state of the art Bell Works complex located in Holmdel Township, New Jersey• With everything you could find in a great downtown -- from restaurants and retail to art and culture the Bell Works “Metroburb” is a microcosm of innovation, possibility, and inspiration, and WorkWave is proud to be a part of it• We work hard but play hard too...need a break? Kick back in our common area, play a game of arcade basketball, video games in our game rooms, or face off in a ping pong match• We know that there are benefits of being in the office and working from home.  WorkWave promotes a healthy work/life balance and provides employees with the flexibility of collaborating in the office or work virtually if desired
RELAX, WE'VE GOT YOU COVERED: • Employees can expect a robust benefits package, including health and dental, generous paid time off and 401k with company matchAND BEYOND...• Tuition reimbursement• Robust Employee Assistance program offering free counseling 24/7/365, plus financial counseling, legal guidance, adoption assistance services and much more!• Health and wellness focused work environment - optional standing desks and office fitness challenges• 401K-9 Doggie Daycare Discount Program• Charitable donation match program• Opportunities to participate in charitable events and give back to the community 
GROW WITH US: • We understand the impact of attracting and keeping top talent and reward intellectual curiosity and a thirst for personal and professional growth• Encouraging our employees that already have an intimate knowledge of and passion for our products to apply for other roles within our walls just makes sense!• Our employees have access to extensive video libraries for soft skill and role specific training available 24/7 and live training is provided throughout the year 
JOIN OUR WINNING TEAM! • 10 Time winner of Best Place to Work in New Jersey by NJBiz!• WorkWave has been recognized with multiple awards for its outstanding products, growth and culture, including the Inc. 5000, SaaS Award, IT World Awards, Globe Awards, Silver Stevie Award for Employer of the Year, and Best Place to Work Inc. Magazine 
We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Job region(s): North America
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