Office Administrator (Remote)

Remote

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Section4
Business education for all. Level up your career and learn how to drive value with business strategy for the digital age.
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Section4 is on a mission to deliver elite business education for all. Since early 2020, the best minds in business have taught over 10,000 students strategic frameworks that have upleveled their thinking and accelerated their career - all this without the friction of business school applications and at a fraction of the cost. If you’re interested in joining a fast-paced education startup making a meaningful impact in the world, join us at Section4.
We are looking for an attentive, resourceful administrator to be our Remote Office Administrator. You will be responsible for coordinating travel, events, and the in-person experience for teams atSection4.
This is a remote position based in the US and reports directly to the CFO.

What you’ll do

  • Work with multiple teams to set budgets for team meetings and then make arrangements for travel.
  • Responsible for all team travel arrangements; including arrange detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings for the leadership and others in the company Changing or canceling travel depending on the needs of the team
  • Obtaining travel quotes as requested
  • Responsible for obtaining receipts for all travel (i.e. hotels, rental cars)Track a reconcile charges relating to domestic/international travel
  • Maintain log of receipts to submit to accounting with credit card/invoice reconciliation
  • Booking travel, meetings, food, etc for manager in-person meet-upsBook conference rooms for the company as a whole
  • Manage daily meeting logistics, including locating and booking conference rooms when needed, presentation equipment, and catering as applicable
  • Set up and manage internal and external regional meetupsProvide administrative support to others with special projects and initiatives as needed
  • Ad Hoc - send marketing materials, holiday gifts, team gifts, gift card programs, local meet-ups, data entry, invoices

Who you are

  • 0-3 years of experience as an office administrator
  • Work proactively and effectively with minimal direction, take initiative, and follow through consistently
  • Strong work ethic and ability to work in and navigate fast-paced environment
  • Creative problem-solver
  • Extremely organized, detail-oriented and precise
  • Ability to discreetly and professionally handle confidential and sensitive information
  • Proven ability to create and sustain productive relationships with internal and external stakeholders at all levels
  • Excellent written and verbal communication skills
  • Flexible and able to multitask, switch priorities as needed within a collaborative environment
  • Strong background in Google Suite including Docs, Sheets, Slides, and Calendar as well as systems like Zoom and Dropbox
  • Experience with project coordination and budget tracking

Qualifications

  • Excellent oral and written communication skills
  • Prioritization, time management and multi-tasking skills
  • Strong decision-making, problem-solving, and attention to details
  • Effective two-way communication skills
  • Prioritize and complete multiple tasks in a timely manner
  • Resolve travel problems timely and professionally
  • Analyze complex travel requests and make arrangements for the most time and cost-effective travel
  • Flexibility in managing daily tasks and responsibilities
  • Use the Computerized Reservation System effectively
  • Ability to work in a team environment

Bonus Points

  • Startup experience
  • Early tech adopter and/or appetite for learning new systems
  • Willing to do some travel
Our values:
We are zealous servants. We show up because we believe in our mission to serve our students.
We are calculated risk-takers. We achieve greatness through experimentation and winning (or failing) fast.
We are owners of our work. We own our commitments and help our teammates do the same.
Who we are:
At Section4, we believe that different perspectives, backgrounds, and experiences create a whole that is greater than the sum of its parts. A diverse and inclusive team creates a better product. 
We are an equal opportunity employer and do not discriminate against any employee or applicant on the basis of race, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, age, marital status, military or veteran status, or any other characteristics protected by law. 
All employment is decided on the basis of qualifications, merit, and business need. We encourage candidates of underrepresented backgrounds to apply.
Job tags: Reconciliation
Job region(s): Worldwide/Anywhere
Job stats:  9  2  0
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