Senior Administrative Assistant

Remote, United States

Applications have closed
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Medium is an open platform where readers find dynamic thinking, and where expert and undiscovered voices can share their writing on any topic.
At Medium, words matter. We are building the best place for reading and writing on the internet—a place where today’s smartest writers, thinkers, experts, and storytellers can share big, interesting ideas; a place where ideas are judged on the value they provide to readers, not the fleeting attention they can attract for advertisers. 
Medium is a remote-first, fully distributed 78-person-company with folks based within the U.S., U.K. and Paris. We’re hiring a Sr. Administrative Assistant to join our team, reporting to the Head of People. You’ll be responsible for calendar management of the CEO, scheduling and coordination of company meetings (All Hands, Board Meetings, team & culture events, new hire orientation schedules, etc.), business travel arrangements, and other critical administrative tasks. 
This role can be done from anywhere within the U.S., and may require occasional travel for Company Offsites or Board Meetings. The salary range for this position is between $115k-$125k per year, with the addition of stock options and a generous benefits package.

Who you are:

  • You have integrity, invaluable organizational skills, and you love to create order
  • You have a deep understanding of how to communicate in a professional environment and ability to maintain discretion on all matters, confidential or otherwise, business or personal, relating to the Executive Team
  • You’re always one step ahead, are a creative problem solver, and sweat the details
  • You’re friendly, thoughtful, enthusiastic, and you enjoy collaborating with people, both externally and internally
  • You are deeply organized and level-headed while still being flexible when plans change
  • You have a good understanding of the start-up & media landscapes
  • You’re a positive force, you’re willing to learn, and you’re excited to work in a fast-paced and energetic environment.

What you'll do:

  • Provide direct support to the CEO and handle calendar management & assistance 
  • Assist with management of calendar and contacts, including scheduling meetings to avoid conflicts
  • Coordinating meetings across time zones and competing priorities for the Executive team and other departments when needed
  • Support Company All Hands and Board Meetings: helping to build the agenda, pull presentations together, email communication, calendar invite management, note taking, etc.
  • Support new Medians joining the team by coordinating their first week, in partnership with the People Team and Function Heads
  • Help coordinate workshops and other team sessions in partnership with appropriate departments
  • Manage ad-hoc tasks as they ariseHelping to coordinate logistics required for board meetings, company retreats, off-sites and company events with support from the People team & other operations focused team members
  • Ensure all calendars are up to date 24/7
At Medium, we foster an inclusive, supportive, fun yet challenging team environment. We value having a team that is made up of a diverse set of backgrounds and respect the healthy expression of diverse opinions. We embrace experimentation and the examination of all kinds of ideas through reasoning and testing. Come join us as we continue to change the world of digital media. Medium is an equal opportunity employer.
Interested? We'd love to hear from you.

Perks/benefits: Equity Flex vacation Startup environment Team events

Region: North America
Country: United States
Job stats:  88  53  1
Category: Operations Jobs

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