Executive Assistant (US-Based Nurse Staffing Company)

Job Title: Executive Assistant (EA)
Work Arrangement: Fully remote, with occasional on-call availability for high-priority tasks outside standard hours.
Job Type: Full-time
Salary: $1,300 - $1,700 per month, depending on experience and qualifications.
Work Schedule: 50+ hours per week, with flexibility required to handle critical issues as they arise.
Time Zone: Primarily PST, with flexibility across various time zones for coordination as needed.

About the Company

The company is tackling the U.S. healthcare workforce shortage by helping international nurses immigrate and build fulfilling careers in the U.S. Backed by Y Combinator, they’ve raised over $8M with support from top investors like Haystack, Audacious, and notable angels from companies like Airbnb, Twitch, and Flexport. With a proven product and $2M in founder-led sales in their first year, they’re on track to help over 300 nurses immigrate by 2025. The fully remote team brings together seasoned experts in tech, healthcare, and immigration to make this vision a reality.

Role Overview

The Executive Assistant will support the COO with a range of projects and administrative tasks to drive company growth. This position requires close collaboration with the COO to manage strategic initiatives, improve processes, and enhance team efficiency. The ideal candidate is a highly organized generalist, capable of learning quickly and communicating effectively.

Key Responsibilities

Strategic Support

• Work closely with the COO to drive strategic initiatives and ensure their successful execution.

Project Management

• Lead multiple projects simultaneously, ensuring they align with company goals and are completed on time.

Administrative Tasks

• Manage the COO’s calendar, schedule meetings, arrange travel, and prepare/edit reports and presentations.

Team Support

• Serve as a liaison for the Sales team, facilitating communication across departments and organizing team events.

Ad-Hoc Duties

• Assist with various tasks as needed to support the COO and provide administrative support to other teams.

Requirements

• Quick learner, able to master tools like Airtable, Pipedrive, Notion, Make, and Zapier.
• Proven reliability, punctuality, and dependability in previous roles.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Self-motivated with the ability to work independently.
• Professional and discreet in handling confidential information.
• Problem-solving mindset with adaptability to shifting priorities.
  
  

Nice-to-Have

• Graduate from a top-tier school.
• Experience supporting multiple executives in a fast-paced environment/startups
• Experience with setting up domains.
• Experience in organizing conferences and events. 

Benefits

• Professional Development: Gain exposure to high-impact executive-level projects and receive mentorship from a founder.
• Compensation: Competitive salary and benefits package, including healthcare contributions.
• Learning: Audible subscription to foster continuous learning.
• Work Environment: Dynamic, collaborative, and high-performance culture with a fully remote team.

Our Recruitment Process

• Application Submission
• Screening
• Top-grading Interview
• Skills Assessment
• Client Interview
• Job Offer
• Onboarding