Assistant Accountant III (Remote) - Arts & Sciences Finance Cluster

Scheduled Hours

37.5

Position Summary

This role serves as the primary budget and financial support person for multiple academic units, while also serving as a member of the Arts & Sciences Finance Cluster. Arts & Sciences Administrative Clusters provide academic units with fundamental support in various areas, including budget and finance, grants and research, faculty, student, and academic matters, and/or events. This position is responsible for preparation and administration of department budgets, accounts, and reports. Responsible for making sure the departments’ financial resources are used in the most efficient and effective manner.

**This position is primarily remote, but may be required to come to campus occasionally for business needs, such as depositing checks or in-person team meetings.**

Job Description

Primary Duties & Responsibilities
 

Accounting/Financial Systems (Workday)

• Initiates/reviews for approval purchasing transactions, maintaining paperless documentation for each.
• Reviews all purchases for appropriate grant or university funding allocations & corrects budget coding.
• Reviews procurement card transactions for university compliance; codes for accurate budget reporting) for all cardholders. Alerts cardholders of prohibited practices/purchases; resolves by cardholder reimbursement deposit. Finishes review for approval. 
• Processes spend authorizations; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
• Processes internal and external invoices.
• Reviews reimbursement requests for appropriate grant/university funding allocation & budget coding. Advises on compliance issues & resolve, prior to processing.

Marketplace

• Enters requisitions into the Marketplace purchasing system and monitor purchasing process.

Budget

• Works closely with academic unit leadership on annual budget process and requests. Provides entry and reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, process journals and budget amendments. Completes year-end financial closing procedures. 

Human Resources/Payroll

• Coordinates with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions.

General Reporting

• Prepare accounting, financial, and budget reports as needed for academic units and central offices. May assist faculty and departments with post-award grant reporting and reconciliation duties.

Performs other duties as assigned.

Working Conditions

• This position is primarily remote, but may be required to come to campus occasionally for business needs, such as depositing checks or in-person team meetings.

Preferred Qualifications

• College coursework and three years of related experience.
• Mastery of Microsoft Office (especially Excel).
• Analytical skills.
• General knowledge of accounting.
• Exceptional verbal and written communications.
• Strong service orientation.
• Innovative thinking.

Required Qualifications

High school diploma or equivalent high school certification with a minimum of sixty …